HIT191 > Word processing: Document management > Multiple Page Documents
Multiple Page Documents

Professional documents move beyond the simple page. Word has many techniques and features to enable documents to be prepared.

 


Develop your skills - Multiple page documents

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Skills

Styles and pagination
To manage multiple page documents, techniques include:

Stable 2007 textbook
Stable 2003 textbook

SET TEXT
Chapter 9
pp. 97-122
(both editions)

 

  • controlling the pagination,
  • finding and replacing text,
  • viewing document maps,
  • creating styles to use throughout the document and
  • setting up headers and footers.

As you work through the reading concentrate on how you could use these techniques in your documents.

TASK: Complete the Develop Your Skills 22-25, pp. 119-122.


Stable 2007 textbook
Stable 2003 textbook

SET TEXT
Chapter 7
pp. 61-74
or
Chapter 5
pp. 23-38

Proofing your work
Part of providing your document with a professional look and feel is ensuring it does not contain spelling or grammar errors. As the next reading shows Word has several tools to help you with this.

TASK: Complete the Develop Your Skills 15, p. 74.

 

Tips & tricks icon Tips & tricks

Go back

Need to return to where you were before in the document? Using Shift-F5 you can.

Build a table of contents (p. 106)

Styles are a very useful and powerful technique in Word. Another advantage of using them is it will allow you to create a table of contents very quickly.

Can't think of a word? (p. 71-73)

Typing a document and can't think of the word you need? Or you need another word to use? The thesaurus is a quick way to do this.


Putting it to work

Creating a professional looking document requires attention to detail in the use of the techniques you have already learned. This section highlights how alignment and the appropriate use of space can help you achieve professional document design.

Document 1
Reading
Alignment

 



Document 2
Re-align this
passage (24.5k)

Alignment
Appropriate use of alignment can not only enhance the readability of your document but also add some flair. You have four choices for aligning your text:
    • Justified (flush left, flush right)
    • Flush left with a ragged right margin
    • Flush right with a ragged left margin
    • Centred

The reading opposite will provide some tips for effective text alignment. Complete the reading and then re- align where appropriate the text in the passage opposite.

White space
Reading #6
Reading #6
Looking Good
in Print
(847k)

One of the techniques for increasing the readability of your document is to increase the white space surrounding your text.

White space can take many forms:

  • The open area surrounding a headline,
  • The page margins or an advertisement or publication
  • The vertical space between columns of type
  • The space created by ragged line endings or unjustified type
  • Paragraph indents and extra line space between paragraphs
  • The space associated with subheads
  • Leading between lines of type.

Reading 5 by Parker and berry provide practical methods to create more white space in your documents.


 

Compare ideas
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Pitfalls
White space can open up a document but it can also be overused. Review the previous reading and make a list of how you think white space can be mis-used.


Compare your ideas with ours.

 


Using styles and design elements
Reformat this untidy document about styles and the design elements you have learned about in this topic.

Text for applying styles
Text for
applying styles
(57.5k)

Compare ideas
Compare ideas
(61.5k)

Compare ideas



What have I learned?

After completing these activities, you should be able to:

  • use a range of tools to organise, edit and structure the information in a mulit-page document.
  • understand the importance of white space in creating readable documents.
Next section --> Useful Tools